Job ID: 2053 Deputy Clerk

Administrative & Clerical

September 17th, 2025
Beamsville
Full time

Employer: Cassandra Evans

Phone: 905-563-2799

Email: resume@lincoln.ca

Closing Date: 10/09/2025

Description

To support growth in the community, the Town of Lincoln is hiring a Deputy Clerk. The Town of Lincoln, located in the beautiful Niagara Region, offers a unique environment that encompasses Lake Ontario, the Bruce Trail and Niagara Escarpment and is situated between Hamilton and St. Catharines. Steeped in a rich history and home to one of the fastest growing municipalities, Lincoln is a place to grow, a place to prosper and a place to belong.

The Deputy Clerk reports to the Director of Legislative, Enterprise & Information Services / Town Clerk. Under the direction of the Clerk, this role supports and carries out the statutory duties of the Clerk’s Office pursuant to the Municipal Act, 2001 and other applicable legislative and regulatory frameworks.

Key Responsibilities:

Deliver legislative support for Committees of Council, and Board services, including agenda management software, meeting logistics, and related correspondence.
Oversee by-laws, draft routine reports, public notices, and related communications.
Develop, review, and implement policies and procedures.
Serve as Deputy Division Registrar of vital statistics and Commissioner of Oaths/Affidavits; may solemnize civil marriages.
Assist with records management and Freedom of Information matters in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Serves as Assistant Deputy Returning Officer for municipal elections.
Support accessibility initiatives, customer service functions, and other special projects as assigned.

Requirements

Qualifications and Attributes:

Support a culture of learning, innovation, and change.
Maintain confidentiality and ensure the security of information.
Demonstrate excellent customer service skills and a professional, positive manner when responding to inquiries from Council, staff, other levels of government, and the public.
In the absence of the Clerk, assume the duties of the Clerk.

The Successful Candidate Will Have:

Diploma in Public Administration or a related discipline.
Minimum 3 years of related municipal experience.
Completion or enrollment in AMCTO’s Municipal Administration Program; AMCTO membership.
Knowledge of relevant legislation, municipal functions, Council/Committee processes, and Robert’s Rules of Order.
Proficiency in Microsoft Office; experience with meeting management, agenda preparation, and records management is an asset.
Experience working on municipal elections within a Clerk’s Office considered an asset.
Strong customer service skills.

Compensation

The Town of Lincoln offers an attractive, competitive salary, benefits and pension package, a progressive hybrid work environment, and career advancement opportunities. The salary for this position (based on a 35-hour work week, with some evening work as required) is $89,043 – $104,167.

Qualified candidates are requested to forward their resume by 11:59 pm on Thursday October 9^th, 2025.

To apply please use one of the following options:

Via our: online application form
Email: resume@lincoln.ca noting the position in the subject line

The Town of Lincoln is an equal opportunity employer, dedicated to creating an inclusive and accessible work environment. We are committed to removing barriers in our recruitment and selection processes and supporting the needs of all applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform us of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.

We thank all applicants who apply but advise that only those selected for an interview will be contacted. The information gathered is in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for candidate selection. Please note that the Town of Lincoln does not use AI technology at any stage of the recruitment process.

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